This Privacy Notice is designed to help you understand everything you need to know about the what, why and how’s of our data gathering and processing operations, and what your legal rights are.
We hope you’ll take some time to read this document; we’ve tried to keep it all as simple as possible and we will keep you informed if there are any changes to the way we process your personal data in the future, before making them.
Meltham Dental takes its responsibility of protecting your data very seriously and we do advise you get to know our practices – If there’s anything in this policy you don’t understand or if you want to ask any questions, please feel free to contact us using any of the details below.
We are Meltham Dental, a UK limited company registered in England and Wales at 13 Station Street Meltham Holmfirth HD9 5NX, COMPANY REGISTERED NUMBER 07192065. In this document Meltham Dental will sometimes be referred to as “we”.
Meltham Dental will only ever ask for personal data if it is required for a specific purpose; with that in mind we have created a full list of all the kinds of personal data that we may ask you to provide in order to achieve those purposes. The kinds of personal data we may collect are:
|Data subjects:||Data categories:|
|Job applicant||Names, email, telephone, address, work experience, CV/ covering letter.|
|Patient||Names, email, telephone, address, DOB, name of GP, occupation, medical history, dental history, x-rays, photos, financial information, credit card receipts, referral letters, complaints, NHS number, record of consent, religious beliefs, ethnicity, sexual orientation, record and notes of our communications sent and received by the data subject, contact preferences, family information.|
Pays a monthly fee, for exam, scale and polish. (Denplan/Practice Plan)
|Names, email, telephone, address, DOB, name of GP, occupation, medical history, dental history, x-rays, photos, financial information, credit card receipts, referral letters, complaints, NHS number, record of consent.|
|Prospect||Names, email, telephone, address, age group|
(provides goods only)
|Names, email, telephone, address, Bank details. |
Business to business, no personal data involved.
|Sub-Contractor (Maintenance of building)||Name, email, telephone, address, bank details, VAT numbers|
We will use personal data firstly to fulfil any contractual obligations that exist between us and yourself; where we request personal data be provided to meet the terms of any such contract you will be required to provide the relevant personal data or we will not be able to deliver the goods and/or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.
We may also process your personal data in accordance with our legitimate business interests; this is on the considered measure that we need the personal data to achieve the various purposes and that it could be reasonable for an individual to expect their data to be used for those purposes.
Our data processing activities conducted on the lawful basis of ‘legitimate interests’ are:
We may also process your personal data in order for Meltham Dental to comply with our various legal obligations; this might include:
Where we have received your consent to do so we will process your personal data for the following purposes:
You may withdraw your consent for us to process your personal data for these purposes at any time; after a withdrawal of consent request is received we may contact you to verify the request.
Withdrawing your consent for us to process your personal data will not affect the lawfulness of the processing beforehand.
We process personal data for the following reasons where it is necessary to protect your own, or another person’s, vital interests, or where it is necessary for the performance of tasks which are carried out in the public interest:
Where we process special categories of personal data, other than where we have your consent to do so we shall be processing this data on one or more of the following lawful basis:
Other than collecting data directly from you; we may obtain your personal data from a trusted third party, including your GP, hospital and insurance company.
We may share your personal data with the other members of our group of companies, which includes any subsidiary or the holding company (each as defined by the Companies Act 2006) of Meltham Dental.
In order to achieve the above stated purposes for which we process your personal data, we may need to share your personal data with various third-party service providers who act as data processors.
We may share your personal data with third party organisations acting as data controllers or with specific individuals, groups or other organisations who act as neither data controllers nor data processors, but only where we are either legally require to do so by law or where doing so is necessary to achieve the intended stated purpose of processing the data
In the event that we sell or reorganise our business, or if otherwise required by law or by an authorised regulator, we may transfer your personal data as a part of the general business data to the relevant parties.
Meltham Dental will not transfer your personal data to any country outside the European Union (EU) other than those that have been granted an adequacy decision under the General Data Protection Regulation (GDPR).
We may be required to transfer your personal data to organisations who intend to transfer the data outside the EU. Where such transfers of data take place, we shall ensure that contracts are in place between the parties involved that ensure the recipient organisation has a suitable standard of data protection in place
We will keep your personal data only for as long as required in order to achieve the purposes for which it was gathered, in line with this privacy notice.
For determining when personal data should be erased we shall take into consideration the amount of and sensitivity of the personal data we have, the amount of harm that could be caused by a data breach, the benefits of the purposes the data is being used for and any legal requirements that we are bound to.
You may request that we erase your personal data at anytime, though in cases where there is a remaining relevant or legal reason why we are required to keep the data we may opt to restrict the amount of processing being conducted to what is absolute necessary in line with your legal rights in order to minimise the impact the processing will have.
Where the lawful basis of our processing is based on protection of vital interests and insofar any relevant health and safety obligations apply, Meltham Dental will retain your personal data for 40 years.
There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We’d like you to know that at Meltham Dental we take your rights as a Natural Person seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us by using any of the details below.
Information about your health and care helps the NHS to improve your individual care, speed up diagnosis, plan your local services and research new treatments.
In May 2018, the strict rules about how this data can and cannot be used were strengthened. You can choose whether your confidential patient information is used for research and planning.
To find out more visit: https://www.nhs.uk/your-nhs-data-matters/
This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.
The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.
This is a legal right afforded to you that states we must pass on all of the details you have provided to us in a machine-readable format, either to your or to another provider of your choosing.
We will always try to maintain the highest standards and encourage the confidence our customers have in us as an organisation. In order that we can achieve this we do request that any complaints be first brought to our attention so we can properly investigate matters; if however you would like to complain about Meltham Dental to a supervisory authority you may do so by contacting the Information Commissioners Office on 0303 123 1113, or anyone of the other reporting methods listed on their website - https://ico.org.uk/concerns
Our appointed Data Protection Officer is:
T: 0330 223 2246
If you wish to get in touch with Meltham Dental please do so with any of the following contact details:
13 Station Street
T: 01484 8580501
Last updated: 26/11/18